Are You Still Adamant You Don;t Need Accounting Software

We all get set in our ways, especially when it comes to things that we have done a certain way for a certain number of years. This also goes for how you tackle your business accounting. But consider this: If a curious friend were to walk into your office today, asking to see your accounting system, would you be able to show efficiency and accuracy? If you’re not using accounting software, your scenario would probably look something like this:

You would switch on your laptop or PC and pull up a number of Excel spreadsheets, then dive into your desk drawer, fumble around with purchase orders and invoices that still need to be dealt with. Then you would point at your printer, your calculator, bank statements and the like. Then you would probably show him the notes you made about one of your employee’s tax details, and the one about a supplier that still needs to be paid. Or the reminders to yourself about re-doing some of those incorrect invoices you sent out. Your friend might also express an interest in your current list of clients and your sales, profits and losses of the past quarter, for which you would have to pull up some more Excel sheets and do some calculations.

Did you realise that in the time it has taken you to get to all your answers, you could have installed accounting software and you could have started using it, too?

Time is money

An old and tired cliche, but never more true! If you have a small business, there are some serious benefits to using accounting software, enabling you to save a lot of time and money, and freeing you up to focus on other important areas of your business such as targeting new markets and improving your marketing strategy.

Know your customers

Further to the above scenario, you probably have a list of customers in a rolodex, a Word document or -please say it isn’t so- in an Excel sheet. But ideally, your customer list would need to be in a specific database, especially designed for finances. This is made very easy with accounting software, which will give you the option to enter contact information, credit terms, account details etc. Any additional information about a customer or about a certain job you are doing for this client, or business history and transactions can be added in custom fields that you can pull up quickly and easily. You would not be able to access all this information so easily from an Excel sheet. Admit it.

Employees

Not only do you need to have easy access to all you your customers’ details, your employee records need to be properly organised as well. How do you currently handle your workers’ salary slips, employee taxes and deductions? To automate all this will take a little time to set up, and payroll processing is a bit more comprehensive than just entering the days your employees worked, but there are many rewards to reap at the end of the day, because when it comes to tackling your employee tax affairs, the payroll software will do all the calculations for you and make it a breeze. Again, freeing up your time for other important business matters.

We are leading payroll and HR software developers , offering comprehensive, innovative, robust and easy-to-use accounting and payroll software packages . We are a global provider of business management software to small and medium sized companies, creating greater freedom for them to succeed – understanding how and why each business is unique. We provide products and services that suit varying needs, are a pleasure to use and are secure and efficient.

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