Cloud Based Document Management-An Accounting Demand

Towering piles of documents and overflowing trash cans are a typical site in an accountants office. Searching a particular document is quite time consuming and an additional headache. With the onset of outsourcing services in the accounting practices couldn’t have been possible, considering the transfer of bulk amount of data through the internet. But even after transferring the data online, it takes immense amount of printer ink and paper to keep them onsite.

‘Time is money’ accountants know this very well.. Shifting to the cloud not only clears your desks of huge piles of documents, but also saves you from the processing time and money. Its hard to search a document from a big cluster and you will definitely end up with more than a dozen files to rearrange irrespective of the fact that you found what you were looking for.

Cloud based document management solutions offer you better safety from hardware failures, data thefts and other office irregularities. The cloud services take regular backups of your documents. So even if you suffer a technical error and need to recover lost files, its an easy job. Though the data is accessible from any place in the world, the data is safe guarded by secured user login accounts. Also in some services, users can be restricted view a limited amount of data considering employee hierarchy. The cloud service providers also ensure virus and hacking protections.

With online document management, go paperless and save paper and time. With the cloud arrange all your documents digitally at one stop. Most of the latest cloud services come with the features to scan and upload physical documents onto the cloud. Simple search features help you find your files within seconds. Also, the services like creating new documents of different formats online are a significant solution on the cloud.

These services are also offered in a variety of packages, depending on the number of users who will be operating the cloud accounts, the storage capacity required, and the level of features a business needs. So there are a wide range of options to choose from. Plus, you also save on the printing and physical document and server management costs and hassles.

DocXone is one such fully featured cloud based Document Management software for accountants. It makes use of technologies like Office 365 and standard Web Browsing together with the dynamic SharePoint engine customised for users ease. DocXone is time and cost saving with high level document security.

DocXone is one such fully featured cloud based Document Management software for accountants . It makes use of technologies like Office 365 and standard Web Browsing together with the dynamic SharePoint engine customised for users ease. DocXone is time and cost saving with high level document security.

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